How to choose a reliable office moving company?
There are many things to take into consideration when you need to move your office. You may have found new office premises, but how do you move all of your employees and equipment without causing major disruption to your business?
Although it might seem possible to move a small office yourself, it is almost always better to hire professionals. Professional office movers will pack your equipment according to export standards, ensuring that it arrives on time and without any downtime.
This article will help you understand the most important points to remember when moving your office. This article will help you to identify what to do and what to avoid to ensure a smooth business relocation.
1. Always use an accredited moving company
It sounds obvious, right? It’s obvious, right? It’s amazing how many businesses fail at the first hurdle, and then entrust their move on to moving companies that are either not qualified or disappear when things get tough. We have lost track of how many businesses have turned to us for help after a costly and unsuccessful office move. We recommend that you always hire an accredited mover.
Many companies claim to offer office removal services, but their quality can vary widely. Over 50 Commercial Office Moving Partners are members of the British Association of Removers. We recommend that you use a Commercial Moving Group member to avoid costly mistakes and have someone to call in case of an emergency. CMG members will have the expertise to assist you in planning your move and minimise disruption to your business.
2. Get a few quotes
It is helpful to get a few quotes before you start gathering information. While price is important, it is equally important to compare services. Low prices can be attractive, but is it really worth the cost? Does the quote include all you need?
Many companies offer low quotes, but then add additional costs during the move. This can lead to a higher final cost. It’s not a good idea to have any unexpected costs after your move. Make sure you get a clear quote and all costs are clearly explained. Talk to the removal company before you move if you’re not sure if something is included.
3. Ask for recent case studies and testimonials
Office Removals are available in a variety of sizes, from small moves for two people to large corporate relocations that involve hundreds of employees and IT equipment.
Although a company might have experience with moving commercial businesses, they should have been able to move your office or business again. Many moving companies will be happy to share their experiences with similar jobs. They will also write case studies that can give you valuable insight into the quality and ability of their service to complete your project.
Most removal companies now have customer reviews. For customer testimonials, you can also check out third-party review websites like Trustpilot or Google. Do not be discouraged by the occasional negative review. It is impossible for a business to function without positive feedback. It is the way the company handles issues that sets professional removing companies apart from the less-respected ones.
4. You should check if you have a commercial move manager
Ensure that your commercial move manager is experienced.
They will serve as your point of contact during the entire move process and will assist you in planning and executing the project.
Discuss any concerns you may have about your move with your manager before your move date to ensure they plan accordingly.
5. Make sure you have the correct insurance
Commercial moves are even more important. Your removal company must have the appropriate insurance.
It is important to ensure that all possible circumstances are covered during a move. Your mover should be insured for public liability, employee liability, and goods in transit.
Additional insurance may be required. Always speak with your moving company to find out what is and what isn’t covered. Do not wait for something to go wrong before you inquire about insurance. Also, don’t assume that you are covered by another policy.
6. Make sure you are clear: Is packing and unpacking included in the price?
Your mover can provide all the packing materials and boxes you need when you select a CMG member. You should ask whether the quote includes a full packing or unpacking service. There shouldn’t be any surprises on your move day.
For commercial moves, we recommend that you leave packing and unpacking to professionals. However, if you plan to do it yourself, your mover will need you to drop off any materials prior to the move so you have enough time to pack.
7. You can ensure seamless and smooth IT integration
Most office moves involve the handling of IT equipment . It is crucial that this step of the move goes smoothly as most businesses depend on IT equipment.
Make sure your mover has experience with similar equipment. Also, understand how they will manage servers and data racks. Many removal companies partner with specialists who handle the decommissioning or recommissioning.
8. Make sure your moving company is able to dispose of any IT equipment or furniture you don’t want
Discuss with your moving company whether you need to have any IT equipment or furniture removed prior to the move.
CMG Members can help you with best practices. These can include donating, recycling responsibly or reselling your unwanted goods.
9. Make sure your moving company offers storage
Many office moves require storage, either prior to the move or during refurbishment or restructuring. Make sure to ask your moving company if they offer commercial storage.
Most removal and storage companies offer container storage or self-storage depending on how long you need to store them and the access that you need.
10. If you have any questions, make sure to review the procedures.
First-class movers will have documented processes in place to ensure business continuity in case something goes wrong during your move.
Talk to your mover to learn how they handle small problems right up to full disaster recovery.
There aren’t many situations that an experienced moving company won’t have dealt with before when you hire them to move your office.
